How to Accept a Cash Payment
Payments are made through the Charges screen and activated by pressing one of the keyboard keys A,T,G or N.
Cash Payment
If the whole amount is Cash, enter the Cash amount (if it's not already there) in the Cash box. The "Other" payment entry area will be zeroed if the whole amount is cash. Remember, split payments are accepted and if there is a Key Deposit, the key deposit amount must be Cash.
After running up charges in the charges window or when a charge has been accrued (stored but not paid for), press the A key to show the Final Charges window when the cursor is in the Code column of the charges line entry area. The Total Due shows the balance of the account.
Depending on a system setting, the Cash field may or may not show the Total due (See File Maintenance, System Access, Charges Settings - No Balance to Cash - Tick box.)
System Access screen example.
If the Total being paid is different than the Total Due Balance, enter the amount that is being paid to the account in Cash. Remember that Key Deposits must always be paid as cash.
Non cash entry area
UniRes can accept split payments e.g. Cash and 1 other form of payment.
About Credit Card Details
Select the type of Other payment from the drop down list. If a Credit Card payment is made, and you have set up UniRes to allow the recording of Credit Card details, the Credit Card information (if any) recorded with the booking is brought forward into the payment transaction line. The column headings change to reflect the chosen payment type. The Credit Card number is intentionally "masked" to partially hide the details of the card from view. Credit Card details are always encrypted on file for security and are removed in part when the booking checks out or is cancelled.
About Cheque Details
If cheque details are recorded in the Extended booking details of the booking, and a cheque type payment is made, the cheque details are brought forward to the payment transaction line. The column headings change to reflect the cheque payment details.
You can always overtype the details on screen.
System Settings for Credit Card Setup
To be able to record Credit Card Details with a booking, you must enable the feture in the UniRes Menu - File Maintenance - System Settings..
If you don't want to be asked about Credit Cards when you make a new booking, remove the tick from Enter Card Details at Booking box.
Remove the ticks from the Cards that you do not accept. Don't forget to Save your changes.
Email Receipt
If this box is ticked before you process the payment, a special receipt form will be emailed using the UniRes email system. This feature is UniRes installation version dependant and you must have the internet connected. It take longer to email a receipt, so this is best done during a quiet period and is not intended for fast front counter daily use (it's more for the back office).
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