Multi-User installations note: All workstations running UniRes should log off UniRes and close UniRes (Exit the UniRes program).

A bit of a backgrounder first ..

The charges program is used to charge for site fees, sundry sales, extra preson charges etc.

The charges program also accepts payments to accounts. Usually you enter a charge and receipt a payment. UniRes "allocates" payments to the oldest charge first, until all the charge lines are paid out. An account (the booking), also has a Balance field, where the overall amount owing (or credit) is recorded. This is shown in the Charges screen at the top of the Balance column...

This is similar in operation to what is called an open item debtors system (an accounting term used in accounting circles). But strictly speaking, an open item system usually allows allocation of payments to open invoices.

UniRes is not an Invoicing system; it's a cash receipting system. However, UniRes does record a transaction balance with each transaction on file, therefore it can show you how much is outstanding on a per transaction basis and how old the charge is.

Long Term Residents Accounts

If you store (accrue) charges to accounts (using the N key code in charges or power/water/gas/phone bulk billing), you may like to use the Aged Receivables Report to display who owes money and for how long the charge is outstanding.

Sample Aged Receivables Report (Command Centre - Supervisory - Aged Receivables Report)

The Re-age process

The Re-age Screen

When you run th ere-age program, all the accounts (bookings) are re-aged. The transactions which have balances on them (unpaid amounts or amounts in credit) are totalled and the total is written back to the Balance field of the booking account. This effectively makes sure that the balance forward amount of the account accurately reflects the charges less number of payment amounts made.

The progress of the re-aging is shown on screen as well as the current booking being tested and balanced.

When to run the Re-Age utility

If you have any accounts which have a balance which does not agree with the statement balance, then you should run this re-aging utility. It is completely safe to run anytime.

Multi-User installations note: All workstations running UniRes should log off UniRes and close UniRes (Exit the UniRes program).

Note that the Aged Receivables Report program detects if any account is not in balance when you start the Aged Receivables Report Program. It also has the ability to re-age a single account instead of re-aging all the accounts like this utility does.

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