Company Settings TAB

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Company Settings TAB





Select Charges Settings TAB .. Tick box as shown.


Save changes..



Who uses Gender specific..?

The Gender field is used by Back Packer hostels where beds in a dorm are booked by Room Type (Male or Female Dorm room). Prevents accidental booking of the wrong gender.





Predominantly Long Term - Tick Box

This is about the GST. At the moment the Government is thinking about this definition, by at the moment Predominantly Long Term means if your park occupancy consists of  70% or more Long Term Residents, then you are a Predominantly Long Term Park and the Concessional 50% rule for GST charging will be applied to all site fees.

If you do not qualify as a Predominantly Long Term Park, then you must be a Tourist Park and the GST is calculated in a special way. That is, for the first 27 days you must charge the normal GST and if a tenant stays longer, the 28 day onwards is calculated at the Concessional 50% Rule rate.

So, Tick the box if you are Predominantly Long Term.


Disallow Cons: Default - Tick Box

This means,  "Disallow Concessional GST as the Default". The Booking and Charging Screen has a tick box on it called Disallow Concession which if ticked, will stop UniRes from calculating and charging Concessional GST altogether, even if the charging program detects a site fee charge which should attract Concessional GST.

If you thick this box, all new bookings will have their Disallow Concession box automatically ticked, preventing any accidental Concessional GST charges instead of normal GST. Normally this tick box should not be ticked.


Tax Extra Persons  - Tick Box

If this box is ticked, extra person charges initiated with the X key in charges will attract the GST. See the next tick box also.


Allow Cons for Extra Persons - Tick Box

Only applicable if the Tax Extra Persons box is ticked.  Tick this box if extra persons will be charged at the Concessional GST Rate.


Tax Deposits - Tick Box

If you tick this box, all deposits/bond types (Booking, Security and Key)  will be taxed. Tax is at the GST Rate. Deposits are not taxed, but must be taxed if forfeited. Deposits are effectively taxed when applied as a credit to a charge. (The charge is taxed and the deposit is part or all of the payment.)


No Adv, Site Fees Warning - Tick Box

When a booking is in the future, say Christmas and the charges window is open for the booking, entering a Site Fee charge will normally prompt UniRes to warn you that this is an Advanced Booking. Place a tick in this option to suppress advanced site fee warnings. (Normally left unticked).


Disable Aux. Backup System

To disable (turn off) the Auxilary backup at UniRes close, place a tick in this box.

By default, UniRes will make a quick backup of your files every time you leave UniRes. This is similar to your normal backup system but the file name is always Auxilary Emergency Backup...zip and the backup file always replaces the previous Auxilary Backup in the default installation folder for UniRes. This is a safety backup in case you have problems backing up to a removable device like a CD or memory stick drive (USB drive etc.)


Vehicle Count in Charges - Tick Box

If you want to be able to record the actual number of vehicles on site when you make a booking, place a tick in this box. A new field will be shown next to the Vehicles: field in the booking screen.



Disable Extra Vehicle Warning

When the charges window is showing a booking, UniRes will display a warning message about there being an extra vehicke if there are more than two "words" or vehicle registration numbers recorded. Tick this box to disable the message which may be annoying for some.



Include Key Deposits in Takings

Normally key deposits are reversed out of the cash takings and kept separate to the till. Tick to include the key deposits as part of the normal takings.


Don't Flash Reminders in Command (Window)

Reminder messages when triggered will flash in the UniRes main window (The Command Centre). Tick to disable the flashing part of a reminder. The reminder will still appear but will not flash.


5c Site Fee Rounding*

Tick if the site fees charges are to be rounded to the nearest 5 cents.


10c Site Fee Rounding*

Tick if the site fees charges are to be rounded to the nearest 10 cents.


*Select one only.



No Flash Deposits Held

Photosensitive epilepsy is the name given to that form of epilepsy in which seizures are provoked by flickering light encountered in everyday life. Both natural and artificial light sources may precipitate seizures.

The charges window has three types of deposit field accumulators which display the total deposits held for Booking, Security and Key Deposits. To bring the deposits held to your attention when you are in the customers charges window, these fields normally flash on the screen (in red). To disable the flashing just place a tick in this box. Some park managers were concerned with flashing triggering epilepsy.


Can Modify UniRes Date

Place a tick in this box if you want to be able to modify the UniRes date.

The date can be modified by selecting from the menu bar - Utilities - Installation Utilities - Change UniRes System Date. Once the UniRes date is set to any other date, the UniRes date is shown on the Command Centre and other windows in RED and WHITE. The red and white date is the clickable to quickly set the date to another date. This is handy if you need to post charges at a date other than todays date.



No Receipt Print

If you want to suppress the printing of receipts from the Final Charges window when taking a payment, place a tick in this box. Receipts can still be reprinted though.

This might be handy if the printer is out of paper. The printing of queued receipts will be prevented then. When the printer is back in operation, the tick can be removed from this setting.



Disable Notes Message

When entering the charges screen to work with a booking, UniRes normally checks for Booking Notes if this box is unticked. To disable the "Booking Notes Found" message, place a tick in this box.


Stay in Account

Tick to make the Payments Screen cycle back to the Charges screen instead of going back further to the Search Options screen.

This is handy for motels. Caravan Parks with a high checkout rate at the end of holidays may like to remove the tick as the main operation flow is search - check-out - search.



Don't force NUM Lock

If you run UniRes on a laptop, tick this box. It stops UniRes from auto-setting the numbers lock key ON.



Next Receipt Number

This is the number of the next receipt to be printed. New users may wish to start at 1000.

        Use the Next Receipt button to make UniRes scan your transaction files and calculate your Next Receipt Number. This is in case your receipt number sequence goes wrong because of computer malfunction.


Booking Ledger Auto Refresh


Default to 2 minutes: The time interval between refresh cycles in the Booking Ledger.


The booking ledger can display held and expired booking status as different colours. When a booking hold time/date expires and the Booking Ledger is left open, the Auto Refresh function will test the displayed bookings and toggle the status of the booking.


In a Multi-User UniRes installation, the auto refresh will also update the booking ledger screen.

Do not enter a zero in autorefresh or use a low value. Best leave it at 2 minutes.




Next Booking Seq. Number

This is the next Booking Number. Every time you make a booking, UniRes will increment this number. Use the Booking Number Button to make UniRes scan and find the next unused booking number if your booking number sequence goes out due to computer malfunction.


Next Payment Number

Sequential Payment tracking numbers are used in the Allocate Payment section of Control Accounts. To find the next payment number in case they go out, click on the Find Next button next to this field.


Use Passwords

If you want to restrict access to parts of UniRes for different users, set this value to Yes.

Note: The use of the Password system is option for Single User UniRes but must be used for the Multi-User UniRes.



Accepted Card Types (Credit Card)


No Recording Tick Box

If this box is ticked, you will not be prompted to for credit card entry at all and the feature is disabled in the Charges and Booking screens.


Visa,AMEX,JCB,MASTERCARD,DINERS,BANKCARD (Tick Boxes)

Place a tick in the box for each type of credit card you accept.


Enter Card Details at booking (tick Box)

You can have Credit Card Recording without being prompted for credit card details just before you complete the details for a new booking.

Place a tick in the box to disable being asked for credit card details at booking time.



System Type

Usually set to Accrual. If you set this option to Cash, the charges program won't allow you to store transactions using the N key code. See .


Booking Type

Change the default booking terminology from Site to ...

Room, Unit, Seat, Item, Code or Table.



B Key Link - Code Entry Box

Enter a code that exists from the Extras Sales file. Then the B key in the charges program will lookup the values for this code and uses these values as the defaults for a sundry sale.



















































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