Entering a Site Fee
From the Command Centre click on the Charges button.
•Find the Booking... You should be in the Charges Screen
•With the cursor in the Code column of the Charges Screen, press the S key.
•Enter the number of days to charge for or leave this field blank and enter the Paid-To date in the next column.
•Alt - Rate : Just press the Enter key. If you want to charge at a different Site Type Rate, change the Alternate Code to the code you want to use. Note that the alternate rate can be made "sitcky" to the account using the Extended Booking Details area.
•Description: Just press enter. There is no need to alter the description.
•Debits Column: The Site Fee is calculated for you, but you can over-ride with your amount if you wish.
•Credit Column: Just press enter and leave blank. This column only shows amounts which will be Credited to the account .
•Tax: The tax is calculated for you and can not be changed.
•Balance Column: This column shows the running balance of the charges on screen.
•Cd: This column shows the Tax code used to determine the Tax. (CSN = Concessional, GST = Goods & Services Tax, NON = No Tax)
Note: If the booking is a new booking and the site fee charge is for a period which extends the booking past 27 days, watch for messages on the screen. Concessional tax may apply after 27 days. UniRes will split the Site fee charge into two lines automatically.
eg. Charge for 28 days in one go for a new booking ...
First Line is for 27 days at normal GST
Second Line is for 1 day at Concessional GST.
Concessional tax will not be calculated is the Disallow Concession box has been tiicked on the booking screen for the booking.
Tip: If you want to charge Concessional Tax right from the first day of the booking, Tick the Concessional tax box before starting the charge.
UniRes always automatically ticks the concessional box for bookings of 27 continuous days or more and it remains ticked. See GST Tax Rates - CSN Tax Type
Site Fee Calculation Example
Calculation Example
You might ask "why go to these lengths to calculate a charge?"
This is best explained by example ..
Suppose a customer wants to pay for 15 day from 13th to 28th (departing 28th) and the rates are..
Base Rate $17.00 per day , $85.00 per week. (Off Peak)
But there is a Holiday Rate on file also for the dates 22nd to the 27th (6 nights)
The Holiday Rate is $100 per week. UniRes divides this value by 7 (to 10 decimal places) and calls it the Weekly-Daily Rate. This is really a discounted rate used only for calculating discounts in split week blocks of 7 days.
To clarify, if your policy is to give the equivalent of 1 free day if paying for a week and you charge $20 per day (seasonal), the weekly rate would be $120 (6 X 20). The weekly-daily rate is then calculated to be 120 divided by 7.
This looks like this on the calendar.
M T W T F S S M T W T F S S M T
13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28
Leaves on this date
The first week he is charged $ 85.00 for the week because he paid for a whole
block of 7 continuous days. It just so happens that the discount is equal to the value of two free days.
The second week he is entitled to a weekly rate, but which one and how do you calculate this?
The week commencing the 20th he will be charged …
2 days at the Base Rate - Discounted Daily Charge
5 days at the Holiday Rate - Discounted Daily Charge
This effectively and accurately proportions the discounts he is entitled to as he paid a full block of 7 days.
The last day of his stay he is charged $17 as he is not entitled to any discounts.
Calculations
7 days 13th to 19th = weekly base rate = ( 7x 12.1428571429 ) = 85.00
2 days 20th,21st = weekly base rate = (2 x 12.1428751429 ) = 24.28571428
5 days 22nd to 26th = weekly holiday rate = (5 x 14.2857142857 ) = 71.4285714
1 day 27th = daily base rate = (1 x 17.00) = 17.00
Ex Tax Total = 197.7142856
Plus GST of 19.77
Inc Tax Total = 217.48
Rounded Down to nearest 5c and withdrawn = - 0.03 cents
Totals = 217.45
Tax Calculations
The GST and Concessional GST (50% rule)
UniRes can automatically calculate the correct GST based on the following rule example as given by the ATO in their industry specific handbook for the accommodation industry (which includes Caravan Parks) released November 1999.
As per the ATO example, the GST is calculated in a special way for persons staying for more than 27 days (yes 27 day, not 28). But the 27 days make it even more difficult to calculate rates as many parks offer a discount based on purchases of multiples of 7 days (weeks).
If someone purchases 6 weeks of site rental they would be charged for …
3 weeks at a discounted weekly rate+ 10% tax, 6 days at a weekly discounted rate + 10% Tax, the remainder time at combinational charges + "Concessional" tax.
Complex to say the least, especially if there is a holiday rate in or overlapping the booking period!
UniRes Calculates it all for you correctly, taking into account the 27 day rule. The same proportioning method for charging as described previously in the Fair Charging Method paragraphs are used.
All the user entered was S for site fee, then 15 for the number of days, and UniRes calculated the rest based on the Rates in the Rates File.
Association Discounts for Site Fees and/or Extra Persons Sales
Discounts can be given to Extra Person Charges just like the discounts in Site Fees. This feature can be turned on or off in the File Maintenance - System Access - Charges Settings area by entering a zero % in the discount area or by ticking the Include Extrapsns box.
If the booking is set to use a discount, then an additional discount line is added to the transaction after pressing X (or S) and entering the extra person details in the charge line area of the charges screen.
Note that Maximum Discount Capping can be set on a per site basis in UniRes Version 10.0.10 and later. See File Maintenance - Site Numbering.
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