Group Bookings
UniRes provides tools to help you manage your group bookings as well as make them.
Be sure to refer to the topic on Control Accounts , as the Group Booking get it's initial behaviour settings from the Control Account record linked to the Group Booking.
You can …
•Link a Group Booking to a Control Account (A non Booking account)
: See Control Account Maintenance
•Automatically Select Sites for a Group Booking.
•Use a combination or Automatic and Manual Site Picking for a Group.
•Set Various Charging Options for a Group
•Attach any single booking to a Group Booking
•Detach any site booking from a Group Booking so that it becomes a single booking.
•Redesignate the Group Leader
•Quickly show and select any site in a group booking from any booking forming part of a group.
•Set Rules for a group booking site to control checking out and charges to a site.
•Group Check-out a Group Booking.
•Cancel a Group Booking.
•Maintain individual Paid-To date and Booked To Date for a group site.
•Accrue Charges run up by sites belonging to the group to the Group Leader Booking account.
The SYSTEM account
One account code called SYSTEM is reserved by UniRes as the default account. If you make a group booking and do not want to create a special control account for the group, you must link the group booking to the default SYSTEM account.
The TAB window area
The 6 tab areas display information about the Control Account and provide extended Control Account Facilities for different types on Control Account usage . eg. HL Post TAB is for Holiday Letting Managers.
Contact Details
Record extended contact details like Phone numbers, email Address etc.
Current Bookings
Displays all bookings linked to the displayed control account code. Group Leaders are shown as blue text. You can double click on a line to go directly to the charges window with the selected booking details. Note that you will not be returned to the Control Account Maintenance program.
History
Displays all bookings in your booking history file linked to the displayed control account code. (The background of the display is in a light red to remind you that you are looking at the history file.)
Control & Group Rates
While still in the Add mode, click on the Control and Group Rates TAB and set ..
•Default Payment Type and Bank/Credit Card Details.
•Default Charge Rates
Now click on the Save Button to save your record.
This area of the Control Account allows you to select various charging options to be enforced when the user presses the S key (Site Fee Charge) while in the charging screen for a booking.
These charge settings are transferred to the booking record and you can override the settings in the individual bookings belonging to the group. Note that single bookings (not linked to a control account) can also use a subset of the extended charging options.
Charge Method
Drop-Down List: Select the charging method to apply.
List Options:
•Normal per Rates File: Just calculate site charges using the Site Rates File. This is how UniRes normally calculates Site Fees.
•Per Person X Days: (Default setting for Group Bookings). Uses the number of Adults and Children values of the booking multiplied by the Per Adult/Per Child values as set (see below) times the number of days being paid.
•Eg. 20 Adults X $5.00 X 7 days = $700.00 (inc tax).
•Per Site Nights X Sites: A flat rate based on a the Per Site Night value you enter (see below).
•Eg. 7 nights X $20.00 per site X 10 sites = $1400.00 (inc)
•GP Leader X Sites: UniRes calculates the normal site frre for the group leader site using the Site Rates File (Seasonally adjusted) X the number of sites in the group.
•Fixed Charge: Just charges the Fixed Charge value as entered below.
Per Site Night : Value you enter here is used by the Per Site Nights X Sites method when a site fee is charged.
Fixed Charge: Value you enter here is used by the Fixed Charge method.
Per Adult or extra: The value you enter here is used by the Per Person X Days charge method.
Per Child or extra: The value you enter here is used by the Per Person X Days charge method.
HL Post (Holiday Leting Agent Use Only)
This window is for use by Holiday Letting Agents Only.
This posting facility is not really required now as commissions for Holiday Letting are calculated at time of posting.
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