You can start a Group Booking process from  …

•The Command Centre

•The "single" booking screen.

Account Bookings and Group Bookings are similar by not quite the same. Just the purpose of the account is different.

To start a group booking from the Command Centre, just click on the Account Booking button.

To start Group Bookings from a normal (single) booking screen, just press the F7 key while the cursor is in Surname input field of the bookings screen.

This will pop-up the Select Master Account window as discussed later in this text. This saves having to go back to the Command Centre to start a group booking if the window was left in the single booking mode.

The Select Master Account window will be displayed.

Link the Group Booking to a Master Account by selecting a Master Account from the list of established account "master" records. Press the Enter key to select and account.

If no Master Account is required, select the default system account customer number called "System". The default System account is always the highlighted line for fast selection during the booking process. Note that you can always change the linked Master Account later if you wish.

After selecting a master account…

The normal booking screen is displayed. UniRes now knows that you are planning to make a Group Booking and will flash a message at the lower part of the booking window saying "Group Booking Mode".

Or

If you selected a Custom Control Account, you will be asked what address and account details to patch into the booking details ….

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If the above window is displayed, you can now ….

•Press Enter to accept the default response of Just Link to Control Account

•Click on Use Name/Street Address button to patch details to the Booking

•Click on Use Name/Postal Address button to patch details to the booking

•Click on Cancel Linking if you decided you do not want to link the account

At this point your cursor is waiting for you to enter a "Surname". You can now enter the Name or a Description of the Group Booking, or if you have preselected the Name address, just press enter through the fields. The name or description you enter here will be duplicated for all site bookings belonging to this "Group Leader" booking.

Continue entering booking details as you would for a normal booking entering also the total number of adults and children in the group. When you get to the "Site Number" input field, leave this input field empty and press the Enter Key.

The Available Positions List will show all available sites for the site type of booking.

Auto Allocation Example: To have UniRes autoallocate enough sites, press Enter 3 times... the following screens demonstrate what happend after each enter key press ....

(Note that if you use your mouse instead of the enter key, you must click on the buttons as shown)

You will notice that the available positions list is a lot like the available positions list used for a single booking except for some additional lists and option buttons.

See also: Selecting Sites

Before we go into detail about how you would use this window, remember that our objective is to be able to make a group booking as quickly as possible first and if required, make a more selective group booking where required.

To accomplish this, when the list is first displayed, we have made the first active button on this screen the Preselect Now button {bmc 28.bmp}  , the next active button would then be the Move All selection button {bmc 29.bmp}  and lastly the Ok button. In other words, it takes just 3 consecutive presses of your Enter Key to make a Group booking.

Tour Link Options Window

The Tour Operator Name, Street Address or The Postal Address can be patched into the Booking Details, select the action to perform by clicking on one of the Option Buttons.

Use Name/Street Address

Click on this button to copy/patch the Tour Operators Name, Street Address to the new booking.

Use Name/Postal Address

Click on this button to copy/patch the Tour Operators Name, Postal Address to the new booking.

Just Link to this Tour Master

Click on this button to just link to the Control Account/Tour Master (same thing), you manually enter Name/Address Details in the booking.

Cancel Linking

Click here if you do not want to link to a Control Account/Tour Master at all. You can link the account later if you wish.

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