The Availability List

The availability List displays all the available site for the selected site type and booking time period.

You can …

•Have UniRes select the sites for you automatically based on the number of persons in the main booking and the "capacity" of the sites as set in the Sites Table. UniRes will the pick the number of sites for you.

•Manually select a few sites (the first site you select must be the Group Leader site), and then click on the Preselect Now button to have UniRes select the remaining number of required sites required to accommodate the rest of the group.

•Manually select all sites.

The Selected Sites List

The object of the site selection process is to select the sites you want for the Group Booking from the Available Sites list on the left side of the window and place the selected sites in the Selected Sites list on the right of the screen.

How to Manually select sites - Manually Selecting Sites

After starting a group booking session and pressing enter when the cursor is on the site number field, the Group Booking Availability Screen is displayed.

You are shown all available sites for the selected site type in the availability list and must select sites for the group booking by filling the Selected Sites list with the sites you require.

There are several ways to place and select a free site into the selected sites list.

Select a Single Site

Double click on a free site in the Available Sites List at the left of the screen.

Alternatively (slow way):

Highlight a site in the Available Sites List and click on the {bmc 41.bmp}     icon between the two lists.

Select Multiple Sites

Hold down the Shift Key on your keyboard while clicking on required sites in the Available Sites List and then click on the {bmc 42.bmp}   between the two lists, to move selected sites to the Selected Sites List.

Select a consecutive number of sites

Select the first site, hold down the Shift Key and drag the mouse down the list, then click on the {bmc 43.bmp}  icon.

Select all available sites

From the Available Sites List, click on the {bmc 44.bmp}   icon.

The Main Group Leader Site

The Main Site or Group Leader must be selected first and placed at the top of the Selected Sites list.

To remove sites from the selected sites list, reverse the procedure for manually selecting sites.

Other Group Booking Buttons and Information

Screen Counters Values

The Availability Window will display some useful values to help you make a Group Booking.

Total Sites: This shows the number of Available sites shown in the Available sites list.

Pre-select Count: Shows the number of sites you have chosen to move to the Selected Sites List before you move (select) the sites. Selected sites are shown in blue.

The Single/Group Button: This button will "toggle" the available sites window between  "Single Booking Mode" and "Group Booking Mode". If you started the Booking process as a Group Booking, the button will show the word "Single" otherwise you will see the word "Group". As you can see, you can change the "status" of the booking at any time in the booking process before a booking/s is/are made. This also works if you started a Single Booking and decide you want to make a Group Booking at this stage of making a booking.

The Ok Button: Click to save the selected sites and go on to the next step in the booking process.

Automatic Site Selection

The Available Positions List - Group Bookings, can automatically determine the number of sites required to "fill" the Selected Sites list with enough sites for the quantity of adults + children booked.

Sites are selected automatically, starting from the top of the Available Positions List.

You can use a combination of Manual Site Selection and Automatic Selection.

The Group Leader Site will always be the first site selected.

The Preselect Now Options area

The Preselect options area should be read like a "conditions line"

Eg. Preselect X sites for X  persons based on <this or that> given X number of average persons per site. The Pre-Select value is displayed after the Preselect Now button is clicked. You select the values and options and then click on Preselect Now.

The Pre-Select Value

This value shows the number of preselected sites. UniRes takes into account the number of sites you may have already selected as shown in the Selected Sites list.

The Sites For … Value

The number of persons being "Booked" as entered in the previous Main Booking screen (Adults+children) is shown here. You can change the value by using the spinner control (click on the up/down arrows to change the value) or just enter in a new value.

The persons, based on … Options List

You can base the pre selection on the Site Capacity as defined in the Site Numbering file (See File Maintenance - Site Numbering Maintenance) or you can base the calculation on the average number of persons to occupy a site.

If you base the per selection on the Average persons per site, UniRes will use the value you set in the next field called Average Psns per site.

After the sites are preselected, click on the {bmc 45.bmp}  icon to move the preselected sites to the Selected Sites list. Then click on the OK button.

The Average Psns per site … Value

If you base the reselection of sites on the Site Capacity, the displayed value shows the average number of persons per site, otherwise you can use this field to set the average you require if the calculation is based on this value.

The Selected Sites "Total Sites" value

The Total Sites value under the Selected Sites list shows how many sites you have selected to book.

Area Pooling

If a large area like a camp ground needs to be managed for capacity, but individual site boundaries are not enforced, a number of sites can be created for the area using the Site Types Maintenance program.

Give the area a TYPE code and the Site Numbering Maintenance program can be used to create enough sites based on you calculation or estimate. Set the number of persons per site to allow the Group Bookings program to preselect sites based on booking requirements.

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