Site Numbering

To Add/Maintain Site Numbers …

From the Command Centre Menu Bar select …

•File Maintenance

•Site Numbering

Site Types must be defined before sites can be numbered. A Site is referenced by a 1 - 3 character code plus a 1 to 4 character site number.

To Add a Site Type …

1.Click on the Add Button

2.Press Enter on Site Type Box

3.Use the Keyboard up and down arrows to select a previously set Site Type and then press Enter

4.If you charge for power and have individual site power meters, enter the last 6 numbers of the meter reading if you are setting up the Park for the first time and press enter. Do the same for Water, Gas and Phone if applicable.

5.Type in the Site Number and press Enter.

6.Type in the number of Adults normally on site and press Enter.

7.Type in the number of children the site can accommodate and press Enter.

8.If you want the UniRes Charging program to calculate a Surcharge % for the site enter a * followed immediately by the percentage in whole number (no decimals) eg. *10 for 10%. and press Enter.

The Save Button should be highlighted now, so press Enter to save the new Site Type and number.

Repeat steps 1 to 8 for each site in the park.

When adding Site Numbers, UniRes will warn you if the Site Type and Number are already on file.

If you are setting up UniRes for the first time, Now is the time to consider renumbering or planning how your park sites are organised.

We suggest that things be kept simple and uniform in the numbering system so that reports and list generated by computer are produced in order. Eg. 01,02, 03 not 1,2,3 .

A Site Type must exist for every site number belonging to the group. If you haven't set up all your site types yet, do so now before continuing. See Site Types .

Start adding Site Numbers to the Site Types previously defined.

Note that if the entry boxes are full, the cursor will automatically jump to the next input box.

Boom Gate and Access Control Option fields

If you have the boom gate and access control option installed, you will have the Access Interface panel shown (see example above).

See the Boom Gate and Access Control Help for more.

Map Position Input Fields

You do not have to enter the Map position of the site manually when entering new sites. Use the Map program - Maintenance Button - to position the sites on the map and the Map Program will update the coordinates for you. You can Edit these numbers if you need to though.

Position 0,0 (x,y coordinates) denotes the top left corner of the Park Map. Initially, every position starts off at 0,0, this is ok.

Editing a Site Type and Number

You can not edit a site type and number, but you can edit the rest of the information for the Site.

To Edit , click on the Edit Button when the site is shown on the screen.

change the Last Meter Reading, Number of Adults .. Children and Features if necessary and click on Save Button.

Deleting a Site Number

You must position first to the site using the navigation bar at the bottom of the screen (Use the Find Button to show the site number quickly). The site should be visible on the screen.

Click on the delete button.

Note

If the site number has been used for a booking and the booking and the booking is still in the Current Bookings File, the site number can not be deleted. To delete a previously booked site, all bookings on the site must be checked out or cancelled and then use the Periodic Maintenance - Regular Cleanup program found on the Menu Bar, to move the bookings to the History File first. The site can then be deleted. This is a safety precaution as some other programs in UniRes expect to see a Site Type and Number in the Site Numbering file for a booking ie. the Map Program.

The Find Button

To help find site numbers, click on the Find Button.

A list window will be displayed with two lists.

The top list shows the Site Numbers on file and the bottom list shows some information about Bookings using this Selected Site. This is handy if you want to delete a site and need to see if there are any current bookings for the site.

oNavigate the top list using the keyboard arrow keys and the Page-up and page-Down keyboard keys.

oHighlight a Site Number on the top list and then Click on the Ok button. You will be returned to the Main Edit window with the number shown on the screen.

Site Status

Set to active or suspended. Tick this box to suspend the site from booking. The site will not be available in the booking availability list when making a new booking.

The site remains suspended until you remove the tick.

Type

Select a predefined site type from the drop down list.

Number

Enter a maximum of four digits to number the site. Alphabetical characters can be used but are not recommended.

Control Account

If the site number needs to be tracked with a Control Account , pick a control account number using the Find button next to the field.

The control account must exist before you can allocate the site to it.

When you make a new booking, the preset control account number will be saved with the booking in the extended booking details of the booking. (Holiday Letting Agents should always link their sites to a control account for the owner of the site.)

Max Discount $

If you use association discounts (FPA etc), you can nominate a maximum discount value here for the site. This max discount value is for this site only and over-rides the global maximum discount set in system settings. Leave empty or set to zero to use the global discount maximum checking.

Alternate Type/Rate

You can pick an alternate rate code that you have previously defined and set a rate for. If you select an alternate rate, when a new booking is made, the rate for the site fee calculation will always use the alternate rate as defined here. If there is no alternate rate, leave the settng at the default type for this site type/number.

Utility Meter Settings

Power, Gas, Water and Phone

Fig c.

Meter Owner Link

Shows the booking number which has control of all the meters for the site number.

Only one booking at any one time can "own" the meters (ownership refers to the usage). The Allocate/Deallocate Meter in the Extended Booking Details - Utility Sales Settings TAB window of the booking/charges screen is used to set the Meter Owner Link, which is the Booking Number of the booking.

If a link is set, the Booking Name, site and period are shown for reference (see Fig c.)

Only use the meters required. If you don't use meters, ignore this section.

Last Meter Readings

This is the last power, water, gas or phone meter reading for the site. This field is also updated when you post power charges in the charges program or power meter bulk billing program.

Last Read Date/Next Read Date, Serial Numbers/Ph. Ext No.

Initially you can enter known values here when you are adding a new site number. UniRes maintains the values when you post power/water,gas,phone charges. You can Edit the values at a later time to correct values as required.

Number of Adults

Enter the number of adults the site can accommodate. This is used to determine extra persons reminder messages in charges and is also used by the Group Booking auto allocate facility.

Number of Children

Enter the number of children the site can accommodate. This is used to determine extra persons reminder messages in charges and is also used by the Group Booking auto allocate facility.

Standard Extra Adults Charge

If the site does not have a special charge for extra adults, leave it blank or zero to use the extra persons/adults default setting in the System Access program.

Standard Extra Child Charge

If the site does not have a special charge for extra children, leave it blank or zero to use the extra child charge default setting in the System Access program.

Concessional Extra Adults Charge

If the site does not have a special charge for concessional extra adults, leave it blank or zero to use the cons. extra persons/adults default setting in the System Access program.

Concessional Extra Child Charge

If the site does not have a special charge for concessional extra children, leave it blank or zero to use the cons. extra child charge default setting in the System Access program.

Features

Optional.

This field is displayed in the availability list when a booking is made. Enter codes here for your use. Eg. TV 2DB .

Maximum Discount $ (New)

Optional.

Maximum Discount $ Cap for site.

If you offer association discounts to Site Fees (Site Fees using the S Key Code and/or the Extra Persons Key Code X), you can set the Maximum discount cap for each site as an over-ride value to the Global value set in the File Maintenance - System Access program.

Note that the value you set here will take precedence. Leave this value at zero (or empty) to use the Global Value set in the File Maintenance - System Access program.

Site Surcharge %

If you enter a * followed by 1 or 2 numbers, UniRes will add a surcharge to Site Fees for the site eg. *10 = add 10 percent to site fees.

Site Notes

Optional.

This is a free form entry area for your use and is optional.

Description

Optional.

If you enter a description here, it will be used to describe the site instead of the Site Type Description in the Site Types Maintenance file.

Programs like the availability display (making a booking) and the Booking Ledger will substitute the description you enter here for the default desacription of the site type.

Leave blank or accept the default to use the default Site Type Description if the description is not different from the default.

Map Section

Map Position From Top/Left

You do not have to enter anything here. The UniRes Map Maintenance program sets the X and Y values of the site position indicator icon for you.

Exclude from Map - Tick Box

Place a tick in this box ifyou do not want the site to appear on the UniRes park map. Note that there is a facility button in the Site Types Maintenance screen to Globally Include/Exclude site numbers from the map by site type.

Service Tracking

If the site requires servicing after a tenant checks-out, place a tick in this box. This is intended for use by parks which have serviced cabins or Rooms.

Scheduled Servicing

The Cabin/Room Servicing program (Command Centre) uses this information about a site to regulate room cleaning with the help from the operator.

Linen Tracking

Place a tick in this box if you want to enable Linnen Tracking for a booking booked on the site. If this option is enabled, a special

Linen Tracking indicator will appear on the booking/charges screen when you call up the booking.

Fig a. Shows No Linnen Required State in Charges screen.

Fig b. Shows Linnen is Required State in Charges screen. Button Flashes.

Click on the Button in the charges screen to change the status.

Type

Type of cleaning - Standard or Deep.

Date last cleaned

You do not have to set this date field manually. UniRes set this date when a Site is checked out and the Service Tracking is on for the site.

Next Clean

You do not have to set this date field manually. UniRes set this date when a Site is checked out and the Service Tracking is on for the site.

Days

The interval in days between cleaning. Set to 999 days if you don't use a scheduled cleaning type.

Attendant

For your reference, enter the name of the service attendant who will be looking after the serviced cabin or room. This name is printed on the Cleaning report.

Set (Tick Box)

This tick box is maintained by the cabin/room servicing program. You don't have to change it here.

File Navigation Buttons

Use these buttons to navigate through the Site numbering file. See also he Find Button for faster positioning to sites.